RCMP Digital Fingerprinting Explained

When people hear the term Digital Fingerprinting, they often assume it is only needed for police applications or criminal matters. In reality, that is far from the truth. Every year, thousands of Canadians require Digital Fingerprinting for non-criminal purposes such as employment, citizenship, immigration, record suspensions, volunteer work, licensing, government clearances, adoption files, and travel-related applications.

If you have been asked to complete fingerprinting and are not sure where to start, you are not alone. Many people receive a letter, application package, or instruction sheet requesting fingerprints and immediately have questions. What type of fingerprinting do I need? What are ID flats? Is this the same as rolled fingerprints? Do I need digital or paper fingerprints? How long will it take? What identification do I need to bring?

At Smith Security Inc., we help applicants across Ontario complete this process quickly, professionally, and confidentially. As an RCMP-accredited fingerprinting company, we provide Digital Fingerprinting services for a wide range of non-criminal purposes and help clients understand exactly what type of fingerprint service is required for their situation.

In this blog, we will explain what Digital Fingerprinting is, what ID flats are, when they are commonly required, how the process works, what to bring to your appointment, and how to determine whether Digital Fingerprinting, rolled paper fingerprints, or an international CardScan submission is the right option for you.

What Is Digital Fingerprinting?

Digital Fingerprinting is the process of electronically capturing your fingerprints using a LiveScan fingerprint system rather than taking traditional ink prints on paper. Your fingerprints are scanned digitally and submitted securely for the purpose required by the requesting agency or organization.

For many Canadian non-criminal applications, Digital Fingerprinting is the preferred and most efficient option because it is cleaner, faster, and more accurate than traditional ink methods. Electronic capture reduces the likelihood of smudging, poor print quality, or rejected submissions caused by unreadable fingerprints.

At Smith Security Inc., Digital Fingerprinting is commonly used for:

• Canadian citizenship
• Permanent resident
• Employment applications
• Police employment
• Private industry employment
• Provincial or municipal government employment
• Criminal record checks for personal use
• Record suspension applications
• Adoption files
• Volunteer screening
• Visa and border-crossing matters
• Name change applications
• Other official non-criminal purposes

In many cases, applicants are told they need fingerprints but are not clearly told what type. That is where confusion starts. Some people need electronic submission directly connected to a Canadian process. Others need paper fingerprint cards for international use. Others may need a scanned conversion for RCMP submission from fingerprints taken elsewhere. Understanding that distinction is important.

What Are Digital Fingerprints – ID Flats?

One of the most common questions we receive is: What are ID flats?

ID flats are flat, plain impressions of your fingerprints captured digitally. Unlike rolled fingerprints, where each finger is rolled from one side to the other to capture the full ridge detail, flat prints are generally captured by placing the fingers flat on the scanning surface. These are often used as part of digital fingerprinting for identification and civil application purposes.

In practical terms, when many people refer to “digital fingerprinting” for non-criminal Canadian checks, they are often talking about this LiveScan electronic capture process, which includes flat impressions and other required digital fingerprint images for submission.

ID flats are commonly used in the fingerprinting process for applicants who need a certified Canadian criminal record check with fingerprints submitted electronically. They are efficient, clean, and widely accepted for many of the most common Canadian fingerprint-based requests.

For the average applicant, the important point is not necessarily the technical distinction between flat and rolled capture, but whether the organization requesting your fingerprints wants:

1. An electronic submission to the RCMP or another authorized destination,
2. A paper fingerprint card,
3. Or a conversion and submission service such as CardScan.

That said, understanding the term ID flats helps clients feel more confident when booking the right service.

Why Do People Need Digital Fingerprinting?

There are many situations where Digital Fingerprinting is required. Some are straightforward, while others are highly specific and involve government departments, licensing bodies, border agencies, or legal processes.

Here are some of the most common reasons people book Fingerprinting appointments.

Employment

Employment is one of the biggest reasons people require fingerprint services. A prospective employer may request fingerprinting when a name-based criminal record check is not enough, when a fingerprint-based certified criminal record check is required, or when the position involves a heightened level of trust, responsibility, or security.

This may include:

• private industry positions
• police-related employment
• contract or government-related work
• provincial or municipal roles
• positions involving secure facilities
• specialized licensing or regulated industries

Applicants are often surprised to learn that a fingerprint request does not mean they did anything wrong. It usually means the employer or agency requires a higher standard of identity confirmation or a certified fingerprint-based result.

Government Security Screening and Clearances

Some applicants require digital fingerprinting for federal government security screening or contract-related security clearance processes. In these cases, electronic fingerprinting may be mandatory, and accuracy matters. If the wrong information is entered, if a required file number is missing, or if the destination details are incorrect, processing delays can follow.

For these types of requests, applicants should always bring any forms, instruction letters, reference numbers, or file numbers provided by the requesting department or company security officer.

Canadian Citizenship and Permanent Resident Matters

Applicants dealing with Canadian citizenship or permanent resident processes may be asked to complete Fingerprinting as part of identity verification or background screening requirements. If fingerprinting is requested for citizenship purposes, it is important to bring the official letter and file number to the appointment so the submission can be completed properly.

This is not something applicants should guess at. Bringing the request letter is one of the best ways to help avoid mistakes or delays.

Record Suspension Applications

A record suspension application, formerly known by many people as a pardon, often requires fingerprint-based processing. In these cases, digital fingerprinting may be necessary to confirm identity and support the application process.

This is one of the reasons many people specifically search for fingerprint services when starting the record suspension process. They want to make sure they are using an experienced provider who understands the paperwork and can guide them through what to bring and what to expect.

Adoption Files

Domestic and international adoption matters often require fingerprints. Depending on the requirements, applicants may need digital fingerprinting or paper-based fingerprint cards. If the request relates to a Canadian process, electronic submission may be appropriate. If the request is for another country or foreign authority, paper fingerprints may instead be required.

This is why reading the instructions carefully matters, and why choosing the correct service is so important.

Visa, Border Crossing, and Foreign Travel

Another common reason for fingerprint services is travel, foreign work, immigration, or visa-related applications. In some situations, the requesting country or foreign agency wants fingerprints on a paper card. In others, an RCMP-certified result may be required for submission to a foreign authority.

If you are not sure which applies, bring the request letter or instructions to your appointment. A professional fingerprinting provider can help determine whether digital fingerprinting, rolled paper prints, or CardScan submission is the correct route.

Volunteer and Licensing Purposes

Volunteer positions, regulated licensing environments, and some professional applications may also require fingerprinting. This is especially true when identity must be confirmed beyond a standard name-based search or when the organization specifically requests an RCMP-accredited fingerprint-based submission.

How Digital Fingerprinting Works

For many first-time applicants, the process sounds more intimidating than it really is. In most cases, digital fingerprinting is quick and straightforward when you arrive prepared.

Here is what the process generally looks like.

Step 1: Book an Appointment

At Smith Security Inc., fingerprinting is completed by appointment. This helps reduce wait times and ensures each applicant receives proper attention and service. Appointments also allow staff to review your purpose for fingerprinting and ensure you are booking the correct service.

Step 2: Bring Proper Identification

To complete your appointment, you must present two pieces of valid government-issued identification, and at least one must include a photo.

Acceptable identification may include:

• driver’s licence
• passport
• Canadian citizenship card
• permanent resident card
• birth certificate or certificate of live birth
• certificate of Indian status
• immigration documents such as study or work permits
• military family ID card
• record of landing for citizenship-related applications
• Nexus card

All identification must be valid, unexpired, and original. Photocopies or photos of ID documents cannot be accepted.

Step 3: Bring Your Letter, Instructions, or File Number

If the organization requesting fingerprinting gave you a letter, request form, file number, or instruction page, bring it with you. This is especially important for citizenship, immigration, federal screening, licensing, and other specialized matters.

The more information you bring, the easier it is to ensure your fingerprinting is completed correctly.

Step 4: Fingerprints Are Captured Electronically

Your fingerprints are captured using LiveScan technology. This is a clean process and does not involve traditional ink being rolled across paper for standard digital submissions. The technician will guide you through the process and ensure the scans are properly captured.

Step 5: Submission and Processing

Once your digital fingerprinting is completed, the submission is made according to the type of service requested. Depending on the purpose, fingerprints may be submitted electronically for certified criminal record processing, used to generate a document control number, or connected with another submission pathway.

Step 6: Results Are Issued According to the Request Type

How results are delivered depends on the purpose of the fingerprinting request. In some cases, results are sent directly to the requesting agency. In other cases, the RCMP or relevant body issues the result by mail to the applicant or to an authorized third party. Timelines can vary depending on the type of request and whether additional manual processing is required.

How Long Does Digital Fingerprinting Take?

The actual in-office fingerprint appointment is usually quite quick when a client arrives with the right identification and documents. The bigger question for most people is how long it takes to receive results.

That depends on the reason for the request.

In general, if there is no issue with the submission and no additional manual review is required, processing can move much faster than many people expect. However, applicants should understand that once fingerprints are submitted, final processing timelines are influenced by the receiving agency and the nature of the request.

Delays can happen if:

• Identification does not match the application details
• The wrong reason for fingerprinting is selected
• An important file number is missing
• The request letter is not provided when required
• There is an error in the destination details
• Extra manual review is required
• Fingerprints need to be re-done due to missing or incorrect information

This is one reason it is so important to use a knowledgeable fingerprint service provider and to arrive prepared.

Digital Fingerprinting vs Rolled Fingerprinting

Many applicants are unsure whether they need digital fingerprinting or rolled paper fingerprints. The answer depends entirely on who is requesting the prints and what destination they are for.

Digital Fingerprinting

Digital Fingerprinting is generally used when fingerprints are being captured electronically for Canadian non-criminal purposes and submitted through an authorized system. It is efficient, accurate, and ideal for many domestic applications.

Rolled Fingerprinting on Paper

Rolled fingerprinting, sometimes referred to as paper fingerprint cards, is commonly required when fingerprints must be submitted outside Canada or to a foreign agency that requires prints on a specific card format. This may apply for foreign visas, immigration processes, employment outside Canada, international licensing matters, and other cross-border situations.

At Smith Security Inc., rolled fingerprinting on paper is available as a separate service because some clients need this format rather than a digital submission. Rolled fingerprints are typically taken digitally as well and printed onto the fingerprint card. If the application requires wet ink, fingerprints may be taken this way as well.

International CardScan Submission

CardScan submission is another specialized option. This service is useful for applicants who do not have access to a digital fingerprinting provider and have already had their fingerprints taken on paper. Those paper prints can then be electronically converted and submitted through an accredited provider.

This can be especially helpful for people in remote areas or for applicants who have already obtained ink fingerprints and now need them submitted digitally.

Common Reasons Clients Book Digital Fingerprinting With Smith Security Inc.

At Smith Security Inc., our clients book fingerprinting for many different reasons, but several categories come up again and again.

Employment and Career Opportunities

Whether someone is entering a new field, applying to a government-related role, working in regulated environments, or moving into a position that requires a higher level of background verification, fingerprinting is often part of the process.

Record Suspensions

Applicants pursuing a record suspension often want a trusted provider who can complete the fingerprinting correctly the first time. This is a sensitive process, and professionalism matters.

Citizenship and Immigration

Many clients come to us after receiving official correspondence requiring fingerprints. In these situations, speed, accuracy, and privacy are essential.

Travel and Foreign Use

We also assist clients who need fingerprint services connected to travel, border matters, foreign employment, or visa-related applications. Some of these clients need digital fingerprinting, while others need paper-based rolled fingerprints.

Personal Use and Official Requests

Sometimes fingerprinting is required for personal records, legal documentation, or identity-based verification. These are not uncommon, and many people do not realize fingerprint-based requests can come up in everyday administrative or legal situations.

What to Bring to Your Digital Fingerprinting Appointment

To help your appointment go smoothly, it is always best to bring:

• two valid government-issued IDs
• at least one photo ID
• any instruction letter, file number, or request form
• any third-party authorization paperwork, if applicable
• any employer, government, or agency instructions related to the purpose of fingerprinting

It is always better to bring more information than less. If a requesting organization gave you a letter, bring it. Or if they provided a reference number, bring it. Bring any information regarding where the results must go.

These details help ensure your fingerprints are processed correctly and reduce the risk of delay.

Why Accuracy Matters So Much in Digital Fingerprinting

Fingerprinting is one of those services where a small clerical issue can become a big headache later. A missing file number, incorrect date of birth, wrong destination information, or booking the wrong type of fingerprinting service can delay the process and require follow-up.

That is why applicants should not treat fingerprinting as just a quick errand. It is an important compliance step connected to employment, legal processes, travel, government screening, and identity verification.

Working with an experienced provider matters. At Smith Security Inc., we understand that for many applicants, this is not just about fingerprints. It is about a job opportunity, an application deadline, a citizenship file, a legal process, or a personal milestone. That is why we approach fingerprint services with professionalism, confidentiality, and attention to detail.

Why Choose Smith Security Inc. for Digital Fingerprinting?

When searching for fingerprint services in Ontario, applicants want a provider that is convenient, professional, and experienced. They also want clarity. They want to know what service to book, what to bring, how much it costs, and what happens next.

Smith Security Inc. offers that clarity.

We provide:

• fast, secure, and confidential service
• RCMP-accredited fingerprinting
• professional support for a wide range of non-criminal purposes
• digital fingerprinting appointments across Ontario
• assistance with understanding whether you need digital, rolled, or CardScan submission
• a professional client experience from booking to completion

Our goal is to make the process simple. Whether you need digital fingerprinting for employment, citizenship, record suspension, personal use, adoption, visa matters, or another approved purpose, our team works to ensure your appointment is handled efficiently and professionally.

Frequently Asked Questions About Digital Fingerprinting

Do I need an appointment?

Yes. Appointments are required. Booking ahead helps ensure timely service and allows us to prepare for your specific fingerprinting purpose.

What identification do I need?

You need two pieces of valid government-issued identification, and at least one must be a photo ID. Originals only. Expired documents, photos, or photocopies cannot be accepted.

How much does Digital Fingerprinting cost?

For our Digital Fingerprinting Livescan ID Prints service, the base service fee is $64.99, with an additional $35 RCMP fee where applicable. Costs can vary depending on the service type and purpose.

Can I use Digital Fingerprinting for employment purposes?

Yes. Employment is one of the most common reasons clients require digital fingerprinting. The exact reason should match the employer’s request.

What if I need prints for use outside Canada?

If your fingerprints are being submitted to a foreign country or non-Canadian authority, you may need rolled paper fingerprints instead of digital fingerprinting. We offer that service as well.

What if I already have ink fingerprints?

If you already have paper fingerprints and need them submitted electronically, our International CardScan Submission service may be the right option.

Is digital fingerprinting confidential?

Yes. Fingerprinting appointments are handled professionally and confidentially. Privacy and proper handling of applicant information are important parts of the process.

Final Thoughts: Understanding the Right Fingerprint Service Matters

If you have been told you need fingerprints, the most important first step is making sure you book the right type of service.

For many applicants, digital fingerprinting is the correct choice. It is fast, accurate, secure, and commonly used for Canadian non-criminal purposes such as employment, citizenship, permanent resident matters, record suspensions, volunteer screening, government-related screening, and more.

If your request involves another country or a foreign authority, you may instead require rolled paper fingerprints. If you already have paper prints completed elsewhere and need electronic submission, CardScan may be the better option.

That is why understanding what ID flats are and when figital fingerprinting is used can save you time, confusion, and unnecessary delays. It is not just about getting fingerprints taken. It is about making sure the process is done correctly for your specific purpose.

At Smith Security Inc., we are proud to provide professional fingerprint services and digital fingerprinting appointments. As an RCMP-accredited fingerprinting company, we help clients navigate the process with confidence, whether they need prints for employment, government screening, citizenship, record suspension, travel, legal documentation, or other non-criminal matters.

If you need digital fingerprinting, rolled paper prints, or CardScan submission, request your appointment with Smith Security Inc. and let our team help you complete the process accurately, securely, and efficiently.